Members & Families
Member Management & Family Connections
Give every volunteer exactly the access their job needs — and nothing more. Admins, leaders, and parents each get their own view, families stay connected to their own scouts, and everything survives the next leadership change.
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The Roster Lives in One Volunteer's Spreadsheet
Most troops keep their roster in a spreadsheet with an impossible choice: share it with everyone and expose every family's contact info, or lock it down to one volunteer who becomes the bottleneck for every update. And when that volunteer steps down, the roster — and the knowledge of who's allowed to do what — leaves with them. Starting from scratch shouldn't be a scouting tradition.
Roles
The Right View for Every Person in Your Troop
Everyone who logs in gets a view built for their job. Admins see everything, leaders see what they need to run the program, and parents see their own family — nothing else. There's even a guest role for visiting families joining a single trip. Controls a person can't use simply don't appear on their screen, and every action is checked again on the server.
- Four built-in roles: Admin, Leader, Member (parent/guardian), and trip Guest
- Admins have full access to every screen and account — no setup required
- Leaders start with practical defaults: roster, trip pages, directory, resources
- Parents see their own scouts, balances, and signups — plus the calendar
- Guests get temporary access scoped to the one trip they were invited to
- Change a member’s role right from their profile — promote a parent to leader anytime
Granular Permissions
Hand the New Treasurer the Money Keys — and Nothing Else
Every leader's access is built from more than 50 individual permissions, grouped by real jobs rather than tech settings. Flip them on or off right from the leader's profile page. A new treasurer can get every money permission without being able to touch the roster — and your outing coordinator never accidentally ends up in the books.
- 50+ individual permissions admins can toggle per leader, each with a plain-English description
- Grouped by job — scouts, accounts, members, leaders, trips, content, and billing
- Money permissions are separate from roster permissions — treasurer handoffs take minutes
- Edit powers can’t be granted without their matching view power
- One click resets any leader back to the standard defaults
- Leaders can't change their own permissions — only an admin can
Trip Managers
Run Trip A Without Being Able to Touch Trip B
Assign any leader as the manager of a specific trip, and they can run that trip end to end — edit the details and schedule, approve or deny signups, record income and expenses, post refunds. Every other trip stays hands-off for them. It's real delegation without handing over the whole troop.
- Assign one or more leaders as managers of each trip
- Managers run their trips end to end: details, schedule, signups, refunds, expenses
- Trips a leader doesn't manage stay read-only for those actions
- Troop-wide 'all trips' overrides for an outing coordinator who really does handle everything
- Admins always have full access to every trip — no assignment needed
- Private trips stay off the general trip list; managers, admins, and enrolled families still see them
Family Connections
Parents See Their Own Kids — and Only Their Own Kids
Connect each parent or guardian to their scouts once, and the portal takes it from there. Parents log in to see their own scouts' balances and trip signups — never another family's information. Siblings, both parents, and even non-scout family members all live under one connected family.
- Link any number of parents and guardians to each scout — both parents can have their own logins
- Multiple scouts per family roll up under one connected view
- Parents see only the accounts connected to them — labeled ‘My Scouts’
- Family rosters track adults and scouts together, with driver status and allergy notes for trip planning
- Members choose whether their phone and email are visible to the rest of the troop
- Admins can add a family member as a brand-new person or connect an existing troop member
Roster & Invites
A Directory That Survives the Next Leadership Change
Your whole troop lives in one searchable directory — leaders with their titles, members, and pending invitations. Invite new families by email, and their account is ready the moment they click the link. Because everything belongs to the troop's site rather than one volunteer's laptop, handing off a role means flipping permissions, not rebuilding a spreadsheet.
- Searchable member directory with separate Leaders and Members views and at-a-glance role chips
- Email invitations for new members — resend or withdraw any invite that's still pending
- Customizable leader titles: start with Scoutmaster, Treasurer, Committee Chair, and more, then add your own
- Assign titles to leaders in Site Settings; they appear beside names in the directory
- Invite guest families from outside the troop to a single trip — they see that trip and nothing else
- Remove a guest cleanly when the trip is over
Who It Helps
What Everyone Gets
For Admins & Committee Chairs
- Full access to every screen, member, account, and trip — no assignments needed
- Change any member's role and toggle their individual permissions right from their profile
- Assign trip managers per trip, or grant troop-wide overrides for coordinators
- Define your own leader titles and assign them in Site Settings
- Remove members — or guests whose trip has ended — cleanly
For Leaders
- Useful defaults from day one: the scout roster, trip pages, the leader directory, and shared resources
- Take on exactly the extra permissions your role needs — nothing arrives by accident
- Run your assigned trips end to end: details, schedule, signups, refunds, expenses
- Your access matches the job — handoffs take minutes, not meetings
For the Treasurer
- Get every money permission without any roster or member-editing power attached
- Post balance entries, edit transactions, run bulk imports, and transfer funds across scout and troop accounts
- Trip finances stay scoped: record income and expenses on trips you manage, or troop-wide with an override
- Hand your successor the same keys in a couple of clicks
For Parents
- One login for the whole family — check your scouts' balances and trip signups anytime
- Other families never see your scouts' information; only you and troop leadership do
- Sign your own kids up for trips and keep your family's details current
- Decide whether your phone and email are visible to the rest of the troop
Frequently Asked Questions
No. Parents only see the scout accounts connected to them — their scout list is literally labeled 'My Scouts.' Other families' balances, signups, and details never appear in their view. Member contact info is only shown to the troop if that member chooses to make their phone or email public, and management pages simply don't exist in a parent's view.
Open their profile and toggle on the money permissions — posting balance entries, editing transactions, importing, transferring — while leaving member management off. It takes about a minute, and one click resets everything to defaults if the job changes hands again. That's the whole point: access follows the job, not the person.
Yes — that's exactly what trip manager assignments are for. Assign a leader to Trip A and they can edit its details, approve signups, and handle its finances, while Trip B stays hands-off. If someone really does coordinate every outing, an admin can grant them 'all trips' overrides instead.
Invite them by email from the trip. When they accept, they get a login scoped to just that one trip — they can see its details and their own family's signup, but nothing else in your troop. Pending invites can be resent or withdrawn, and when the trip is over an admin can remove the guest from the unit.
No. One plan includes everything — unlimited leaders, members, and scouts — for $25 a month or $250 a year. Roles, permissions, family connections, and guest invites are all part of it, and you can try everything free for 30 days with no credit card required.
Not yet — online payments are in active development and releasing soon. Today, parents see their balance anytime, pay the troop directly by whatever methods you post (Venmo, Zelle, check), and the treasurer records the payment in a couple of clicks. The payment instructions you set in Site Settings appear right where parents check their balance.
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