Troop Calendar
The Calendar Your Whole Troop Actually Uses
Agenda, Schedule, Month, and Annual views of one always-current troop schedule. Trips you plan show up automatically, payment due dates land on the day they're owed, and every family can filter down to what matters to them.
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When's the Next Campout?
The troop schedule lives in a September handout, a shared doc somebody edited in October, and a correction buried in last week's email. Parents can't tell which version is right, so they ask you — and you become the troop's human calendar. One always-current calendar on your own troop site ends the guessing.
Four Views
One Schedule, Four Ways to See It
A parent checking "what's next weekend?" and a committee member planning the spring need different views of the same calendar — so you get four. Agenda opens by default with everything coming up, Month is the classic grid, Schedule lays out the full year month by month, and Annual puts all twelve months on one screen. Everyone reads from the same always-current schedule.
- Agenda view opens first: the next 90 days of events, grouped by date
- Month view: the classic grid, with every event color-coded by type
- Schedule view: the whole year in one month-by-month list
- Annual view: all twelve months at a glance for long-range planning
- Search events by name in the Agenda and Schedule views
- Switch views instantly — no page reloads, and your filters follow you
- Print a clean month-grouped handout for any range up to 24 months
Events & Trips
Add a Meeting Once. Trips Add Themselves.
Standalone events — meetings, service projects, courts of honor — take a quick form: title, date, time, location, done. Trips are even less work: give a trip its departure date and it lands on the calendar automatically, with departure and return dates pulled straight from the trip itself. Change the trip, and the calendar is already right. There's no second copy to maintain.
- Eight color-coded types — from meetings and campouts to courts of honor and dues
- Every type has its own color, consistent across all four views
- All-day or timed events, with start and end times
- Multi-day events span their full date range
- Location and description fields on every event
- Trips show 'Depart 8:00 AM / Return 4:30 PM' times straight from trip logistics
- No duplicates — a penciled-in trip entry collapses into the real trip once it exists
Payment Deadlines
Payment Due Dates That Find the Right Family
When a trip has a payment schedule, every enrolled family sees those due dates on their own calendar — with their own number. A family with two scouts signed up sees the combined amount; a comped participant never triggers a false alarm. Set the schedule once on the trip and the calendar does the rest. (Families still pay the troop the way you already collect — the calendar marks what's owed and when.)
- Trip payment deadlines appear automatically for families with an active signup
- Amounts are personalized — two scouts on the same trip show as one combined family total
- Comped participants and zero-dollar milestones never show a false 'Payment Due'
- Each marker links back to its trip, so parents can see what the charge is for
- The Dues/Payment filter chip shows or hides payment markers with one tap
- Add standalone Dues/Payment events for troop-wide deadlines like annual dues
- Payment markers never print — no family’s charges on a shared handout
Filters & Privacy
One Tap Down to Just the Campouts
A parent who only wants campouts shouldn't have to scan past every committee meeting. The event-type filter narrows the calendar to any mix of types, shows what's active as removable tags, and follows you between views. Visibility works the way a troop actually needs it to: everyone can see that something is on the schedule, but private trip pages only open for the people who belong there.
- Filter to any combination of the eight event types
- Active filters show as tags you can remove one at a time — or 'Clear all' in one tap
- Filters persist as you switch between Agenda, Schedule, Month, and Annual
- Private trips stay on the schedule — the full trip page opens only for authorized leaders, trip managers, and enrolled families
- Guests invited to a single trip see their trip, not your whole troop calendar
- The calendar is members-only — part of your troop site login, not a public webpage
Grows With You
When a Penciled-In Trip Becomes the Real Thing
Most campouts start as a date on the calendar months before anyone plans logistics. Add it as a trip-type event with just a title and a date, and when it's time to collect signups, one click promotes it into a full trip — dates, times, location, and description carry over automatically. The calendar entry links itself to the new trip, so you never end up with two copies of the same campout.
- Pencil in future trips with nothing but a title and a date
- 'Create Trip' turns a calendar entry into a full trip in one click
- Dates, times, location, description, and visibility all carry over
- Then it’s full Trip Management: signups, rosters, itineraries, charges
- The original calendar entry links to the new trip — no duplicate events
- Leaders who can create trips can manage trip placeholders without full calendar rights
Who It Helps
What Everyone Gets
For Leaders
- Load the year’s events with a quick form each — title, date, time, location, done
- Trips you build in Trip Management appear on the calendar without re-entering anything
- Pencil in next season's campouts now and promote them to full trips when planning starts
- Print a month-grouped schedule handout for committee meetings or the bulletin board
- Editing and deleting stay permission-gated, so nobody rearranges the year by accident
For Parents
- Open the calendar and the Agenda view answers 'what's next?' before anything else
- Your family's payment due dates show your actual amount — two scouts, one combined total
- Filter down to just campouts (or just meetings) with one tap
- Trips show depart and return times, so drop-off and pickup are never a guess
- Same login as the rest of your troop site — no separate calendar app or account
For the Treasurer
- Set a trip's payment schedule once — every enrolled family sees the deadline on their own calendar
- Personalized amounts mean fewer 'how much do we owe?' messages
- Comped scouts and zero-dollar milestones never generate a false due date
- Add Dues/Payment events for troop-wide deadlines like annual dues or recharter
- Payment markers stay off printed handouts, so no family's charges appear on a shared sheet
Frequently Asked Questions
Not yet — there's no iCal feed today, and we'd rather say that plainly than surprise you after signup. It's on our roadmap. In the meantime, the calendar lives at your troop site's /calendar page, works well on phones, and you can print a month-grouped schedule for any date range when a family wants paper.
Recurring events aren't built yet, so each meeting is added individually — the add-event form is quick, but we won't pretend it's one click for a year of Tuesdays. Recurrence is on our roadmap. Trips, courts of honor, and other one-off events are exactly one entry each.
No — the calendar marks what's owed and when, but it isn't a payment button. Families pay the way your troop already collects (Venmo, Zelle, or check, shown in your troop's payment instructions), and the treasurer records it against the scout's account. Online payments by card or bank transfer are in active development.
The calendar is for logged-in troop members — it's not a public webpage, and there's no public embed today. Guests you invite to a single trip see only that trip, never your full schedule. If someone outside the troop needs the schedule, print the month-grouped schedule sheet and hand it over.
Admins add and edit calendar events. Leaders who can create trips can also pencil in and manage trip-type placeholder events without needing full calendar rights. Parents get a read-only calendar — they see everything they should and can change nothing.
Eight built-in types: Trip/Campout, Meeting, Service Project, Court of Honor, Fundraiser, Social Event, Dues/Payment, and General — each with its own color. You can't create custom types today, but General covers the odd case, and every event carries its own title, location, times, and description.
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