Resources & Galleries
Packing Lists, Forms, and Photos — All in One Place
Packing lists, forms, council links, and campout photos — organized in one place on your troop's website instead of scattered across binders, inboxes, and a hard drive that leaves when a volunteer does.
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The Binder That Walks Out the Door
Every troop has one: the packing list in a retired leader's garage, the health-form PDF on a former treasurer's laptop, the photo folder only one person has the login for. When that volunteer moves on, the troop starts over from scratch. Your troop's know-how deserves a home that stays with the troop.
Informational Pages
Write the Packing List Once, Point Everyone to It
Some troop knowledge doesn't live in a file — it lives in a leader's head. Resource pages let you write packing lists, troop policies, and how-tos right on your site in a familiar visual editor, no document uploads required. Draft privately, publish when it's ready, and point parents to a link instead of re-sending another attachment.
- Full visual editor on your troop site — headings, lists, no coding
- Every page gets a title and a short description, so the library stays skimmable
- Drafts stay hidden until published — only editors can see them
- Publish with one click when it's ready, straight from the same form
- Every page gets its own link, easy to send a parent
- Built-in print button and share links on every published resource page
Files & Links
Upload the Forms, Link Out to Everything Else
Not everything needs rewriting. Upload the documents your troop already has — health forms, flyers, meeting handouts — and add links out to your council site, BSA resources, or the shared drive you already use. Everything sits in the same library, each item with a plain-English description so parents know what they're opening.
- Upload PDFs, Word docs, Excel spreadsheets, CSVs, and images — up to 25 MB per file
- Files open or download with one click from their card in the library
- Add links to council pages, BSA forms, or an existing shared-drive folder
- Links open in a new tab, so nobody loses their place on your site
- Every file and link carries a short description — no mystery downloads
- Edit the details or delete any resource later, right from the same list
One Organized Library
Three Sections, One Search, No Digging
The library sorts itself: written pages in one section, downloadable files in another, links in a third — each listed alphabetically with a type chip and a description. A keyword search sits at the top for when a parent knows what they need but not where it lives. Published resources also appear on your troop's public website, so a brand-new family can read the packing list before their first meeting.
- Resources group into three clear sections: Informational Pages, Downloadable Resources, and Links
- Alphabetical by title, so finding things never depends on remembering when they were posted
- Type chips mark every card — Page, File, or Link — at a glance
- Keyword search across the whole library
- Published resources also appear on your public site — no login needed
- The Resources page is created automatically on every new troop site — nothing to set up
Photo Galleries
Campout Photos That Outlast the Camera Roll
Troop photos usually live with whoever brought the good camera. The gallery gives them a permanent home on your troop's website: upload a batch after each campout, drag them into order, caption the keepers, and families browse them full-screen from any device. Every new troop site starts with its gallery already created — never a blank page you have to figure out.
- Upload multiple photos at once from your site's settings
- Drag and drop to reorder how the gallery displays
- Give each photo a title and caption that appear in the full-screen viewer
- Photos display on your troop's website in a tap-to-zoom gallery
- JPG and PNG images up to 10 MB each
- Every new troop site is seeded with its main gallery on day one
Who Can Do What
You Decide Who Curates, Everyone Else Just Browses
The library stays tidy because not everyone can edit it. By default only troop admins can add, change, or remove resources — and you can grant that ability to a specific leader with a single toggle on their profile. Parents and leaders browse freely; management buttons simply don’t appear for people who can’t use them — and every change is verified behind the scenes as well.
- Adding, editing, publishing, and deleting resources all require a dedicated Edit Resources permission
- Admins grant Edit Resources to individual leaders with one toggle — no handing out full admin access
- Leaders and parents get read access to the library out of the box
- Gallery management is covered by the Site Settings permission, grantable per leader the same way
- Controls stay hidden without permission — and every change is double-checked
- Draft pages stay visible only to the people who can edit resources
Who It Helps
What Everyone Gets
For Leaders & Admins
- Write troop knowledge — packing lists, policies, how-tos — directly on the site instead of re-sending attachments
- Upload the forms and flyers you already have, up to 25 MB each, and link out to council resources
- Hand the library keys to a trusted volunteer with one permission toggle — no full admin access required
- Keep works-in-progress in draft until they're ready for families to see
- Curate the photo gallery: batch uploads, drag-to-sort, and captions
For Parents
- One place to check for the packing list, the health form, and the council link — searchable from any device
- Clear sections and plain descriptions, so you know what you're opening before you click
- Published resources live on the troop's public site — read the packing list without hunting for a login
- Browse campout photos full-screen from your phone
For the Next Leader
- The whole library lives on the troop's site — nothing stored on a former volunteer's laptop or personal drive
- Pages, files, links, and photos stay put through every leadership change
- Granting the new volunteer edit access takes one toggle, not a file handoff
- Every troop site starts with the Resources page and gallery already in place, so there's a working structure to inherit
Frequently Asked Questions
By default, troop admins. An admin can also grant the Edit Resources permission to an individual leader from that leader's profile — handy when a committee member owns the library. Everyone else gets a read-only view: the add, edit, and delete buttons don't appear at all for people without the permission, and every change is verified on the server as well.
Not yet. Published resources appear both in the logged-in members area and on your troop's public Resources page — that's deliberate, so new families can read the packing list and meeting info without an account. The one private state is drafts: an informational page saved as a draft is hidden from everyone except people with edit permission. Treat the library as troop-public, and keep anything sensitive out of it.
PDFs, Word documents (DOC/DOCX), Excel spreadsheets (XLS/XLSX), CSVs, and JPG, PNG, or GIF images — up to 25 MB per file. For anything bigger, like videos, add a resource link that points to wherever the file lives; it sits in the same library alongside everything else.
No. Every new troop site is created with the Resources page and the photo gallery already in place — you just add your content. Most troops start with the two or three things they re-send most often: the packing list, the health form, and the council link. Your free 30-day trial includes the full library and gallery, so you can load it up before deciding.
No. Gallery uploads happen in Site Settings, which requires the Edit Site Settings permission — so the gallery is curated by the admin or a leader you've granted access. That's deliberate: it keeps your troop's public-facing gallery tidy. Parents with great campout shots can pass them along to whoever manages it.
Nothing — and that's the point. The library and gallery belong to the troop's site, not to any volunteer's laptop or personal drive. A new scoutmaster or committee chair inherits every page, file, link, and photo exactly where the last person left it, and granting them edit access takes one toggle.
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